Bookkeeper/Assistant Accountant

We're hiring a Bookkeeper/Assistant Accountant

Role Overview


Lemongrass Marketing is a consultancy specialising in PR sales & marketing services for the luxury tourism industry. We are a dynamic agency with ambitious growth plans & place great value on excellent client service and media relations.

Purpose: To maintain timely & accurate accounting records, to provide timely & reliable financial information & analysis to management and support achievement of business objectives.

Report to: Finance Director

Salary: Competitive

Hours: 22.5 hours per week, schedule to be agreed with successful candidate.

**Details on how to apply for this role are at the bottom of this page**

Working at Lemongrass Marketing is a breath of fresh air! It's such a lovely team of professionals who are so passionate about their work, and who make coming to work an absolute pleasure.

Tori Martinelli

Office Manager

May, 2018

Key Responsibilities


Accounts Receivable
Lemongrass currently has approximately 20 clients & raises circa 50 invoices monthly.
• Raise accurate & timely client fee & expense invoices in line with contractual terms. This is done twice monthly.
• Post receipts into QuickBooks. Liaising with the client to ensure accurate allocation of monies deposited.
• Monitor debtor balances, carry out credit control duties in a timely manner.
• Prepare a weekly debtor aging analysis & discuss with the Finance Director & Account Directors

• Reconcile the main operating account daily, investigating & following up on any reconciling items.
• Monitor cash flow status and ensure appropriate balances are maintained, transferring between bank accounts as required.

Staff Credit Cards & Expenses (typically 15 forms per month)
• Chase staff for missing expense claims & escalate any issues to Operations Manager within agreed timeframes.
• Post staff expenses into accounting system, ensuring accurate allocation to clients.
• Reconcile & monitor credit card holding account and individual credit card accounts on the balance sheet.

Accounts Payable (typically 30 invoices per month)
• Check invoices for accuracy, authorisation in line with company policy & allocation to clients.
• Post invoices, credit notes & payments into accounting system.
• Produce weekly payment run of verified invoices for approval by Finance Director, taking supplier discounts when advantageous for cash flow & ensuring supplier payment terms are met.
• Research & resolve problem accounts.

Payroll (approximately 21 staff)
• Pass monthly payroll information to external payroll provider (starters / leavers etc)
• Draft monthly payroll reconciliation (i.e. movement from previous months) for approval
• Pay net pay to agreed timeframes
• Print and distribute payslips & enter payroll information into accounting system.
• Ensure accurate/timely payment of payroll taxes, pension contributions & other deductions.
• Answer staff questions on payroll & benefits.
• Reconcile the payroll clearing accounts on the balance sheet.

Other Responsibilities
• Produce & file accurate quarterly VAT return / EC Sales Listing & process payments as required in line with due dates.
• Produce a monthly sales analysis & reconcile to the contract matrix, thus ensuring all sales invoices have been correctly raised.
• Check for missing overhead invoices at month end & accrue accordingly.
• Maintain the fixed asset register and post monthly depreciation charge.
• Review the trial balance at month end, prior to being used in the management report.
• Reconcile all balance sheet accounts at month end.
• Maintain prompt, accurate & accessible filing of all supporting accounting documents.
• Produce other ad hoc financial information & perform other tasks as requested by the Operations Manager & Managing Director.

Core skills and attributes
• Solid understanding of accounting to trial balance level.
• Experienced in credit control and cash allocation.
• Organised, with meticulous attention to detail.
• Demonstrated ability to follow through on commitments & solve problems.
• Computer literacy, proficiency with accounting software, Microsoft Excel & Office.
• Communication skills: good listener, ability to give clear instructions & to escalate issues as needed.
• Willingness & ability to learn and grow to meet the changing requirements of the job.
• Working knowledge of QuickBooks online would be advantageous

**These duties defined in this Job Description are not definitive & may be subject to future amendments following appropriate consultation **

If you are interested in applying for this role, please send your CV and an accompanying cover letter explaining why you think you’re a perfect fit for the Lemongrass team to our HR Team on or fill out the form below:


Job Application - Finance Assistant
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